Our Supplier Code of Conduct sets out in detail the minimum requirements we expect from our suppliers. Adherence to this code is assessed as part of our pre-tendering self-assessment questionnaire.
We have risk assessed our main areas of spend/commodity groups. The risk assessment takes account of the country of origin and complexity of the supply chain, as well as highlighting commodity groups where environmental performance can be improved as part of the contract. Commodity guidance has been developed to support the risk assessments, advising the procurement and supplier management team on key issues and potential risks in certain types of contracts. Such information is used to help Procurement staff determine additional information which they wish to request as part of the selection process. For example:
- All fuel suppliers must complete additional questions about the sustainability of the bio diesel, e.g. the source of the raw materials, carbon efficiency and how they manage risk.
- Our uniform suppliers had to demonstrate how they manage their supply chains and ensure acceptable ethical and environmental standards.
In addition, where a contract value exceeds £1m, all suppliers are risk assessed using similar criterion. In the few instances where we source parts directly from high-risk countries, we undertake an independent social audit on all suppliers as a matter of course. The results of which are reviewed and a corrective action plan produced by the supplier to address any non-conformances which are then checked as part of the re-audit process.
'At FirstGroup we seek to work collaboratively with our suppliers to reduce the social and environmental impacts of our supply chain. Our Supplier Code of Conduct and self assessment questionnaire form an important part of the procurement decision making process demonstrating our commitment to developing a more sustainable supply chain.'
Ian Grindlay, Group Procurement & Supplier Management Director (UK)